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Board of Trustees Meeting Agenda
Irvin L. Young Memorial Library
Community Room
431 W. Center Street 
Whitewater, WI 53190

Monday, May 15, 6:30 p.m.

Our Mission: We will have the space and the stuff to do the things that you want
Our Values: Safe & welcoming; Trust; Diversity; Fun; Lifelong learning and creativity; Making connections; Service excellence 

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1.

Call to Order and Roll Call

2.

Election of Officers

Nomination Slate:

President - Jennifer Motszko

Vice-President - Doug Anderson

Secretary - Brienne Brown

Treasurer - Kathy Retzke

3.

Consent Agenda

3.I.

Approval of Minutes

Documents:
  1. MINUTES April 17, 2023-DRAFT.pdf
3.II.

Acknowledgment of Receipt of Financial Reports

Documents:
  1. BALANCE SHEET - APRIL 2023.pdf
  2. BUILDING EXPENDITURES - APRIL 2023.pdf
  3. CASH RECEIVED - APRIL 2023.pdf
  4. OPERATING REVENUES AND EXPENDITURES - APRIL 2023.pdf
3.III.

Approval of Payment of Invoices

Documents:
  1. INVOICES - APRIL 2023.pdf
3.IV.

Acknowledgment of Receipt of Statistical Reports

Documents:
  1. STATISTICS - APRIL 2023.pdf
3.V.

Acknowledgment of Receipt of Treasurer’s Reports

Documents:
  1. AMERICAN DEPOSIT MANAGEMENT - MARCH 2023.pdf
  2. BOARD TREASURER REPORT - APRIL 2023.pdf
  3. FRIENDS OF THE LIBRARY FINANCIAL REPORT.pdf
4.

Approval of Minutes of the April 19, 2023 Board Development Committee Meeting

Documents:
  1. Board Development Committee Minutes - April 19, 2023.pdf
5.

Hearing of Citizen Comments

No formal Library Board action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Library Board discusses that particular item.
6.

Old Business

6.I.

Library Building Project

1.  Update on the capital campaign

6.II.

Review and Revision of the Meeting Rooms Policy

Documents:
  1. POLICY Meeting Rooms- DRAFT REVISION.pdf
7.

New Business

7.I.

Discussion on Staff Development Day Training

8.

Staff & Board Reports

8.I.

Library Director’s Report

The report includes: facility maintenance, budget updates, if any; staff updates, if any; collection maintenance updates; public and community relations activities; library board relations, if any; meetings/webinars/trainings attended; strategic plan activities updates, if any. 

Documents:
  1. LIBRARY DIRECTOR REPORT - MAY 2023.pdf
8.II.

Adult Services Report

The report includes upcoming programs, programs already presented, attendance at said programs, and what meetings/trainings/webinars were attended.

Documents:
  1. ADULT SERVICES REPORT - MAY 2023.pdf
8.III.

Youth Educational Services Report

The report includes programs presented, attendance at said programs, and meetings/webinars/trainings attended

Documents:
  1. YOUTH EDUCATIONAL SERVICES REPORT - MAY 2023.pdf
8.IV.

Programming & Makerspace Librarian Report

The report includes upcoming programs, programs already presented, attendance at said programs, and meetings/webinars/trainings attended.

Documents:
  1. PROGRAMMING AND MAKERSPACE REPORT - MAY 2023.pdf
8.V.

Bridges Library System Staff Report

Documents:
  1. BRIDGES LIBRARY SYSTEM STAFF REPORTS - MAY 2023.pdf
9.

Board Reports

Report on Multicultural Heritage Showcase participation - Jaime Weigel and Sallie Berndt

10.

Board Member Requests for Future Agenda Items

11.

Confirmation of Next Meeting

June 19, 2023, 6:30 p.m.

12.

Adjournment

Items on the Consent Agenda will be approved on a single vote unless any board member requests that it be removed for individual discussion. It is possible that members of, and possibly a quorum of members of, other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information over which they may have decision-making responsibility; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Anyone requiring special arrangements is asked to call the office of the 
 Library Director (473-0530) 72 hours prior to the meeting.